Payroll/Accounting Specialist

Apply for this Position

Application Form     (* indicates required field)

Please attach the following files

Please upload either a word or PDF version of your cover letter for this position.
Please upload either a word or PDF version of your current resume.
Such as letters of recommendation, work examples, etc.

Please answer the following questions to help us better evaluate your application.

  1. Education

  2. Other Schools or Specialized Training:

  3. References Please list three professional references.

  4. Previous Employment

  5. Military Service

I certify that I have read this form in its entirety and that the information I have provided is true, accurate, and complete to the best of my knowledge. I understand that, should any statement I have made prove to be false, misleading, or erroneous, it may result in the rejection of my application or in my discharge if I am employed regardless of when the false, misleading or erroneous information is discovered.

I authorize the investigation of any or all statements contained in this application. I also authorize, whether listed or not, any person, school, current employer, past employers and organizations to provide relevant information and opinions that may be useful in making a hiring decision. I release such persons and organizations from any legal liability in making such statements.

I further understand that this application or subsequent employment does not create a contract of employment nor guarantee employment for any definite period of time. If employed, I understand that I have been hired at the will of the employer and my employment may be terminated at any time, with or without cause and with or without notice.

I give the Graduate School USA permission to check references and verify information provided in this employment application.

NOTE: This application will expire sixty days after today’s date. To be considered for a position after that time, you must submit a new application. We may check with employment, education, and other references.

The Graduate School USA does not discriminate on the basis of race, color, national origin, sex, age, or disability. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

You must agree to the disclosure statement provided in order for us to accept your application.

To finalize your application, please confirm you are not a bot


Graduate School USA is currently seeking a Payroll Specialist to oversee payroll operations, ensuring accuracy and timeliness. The Payroll Specialist will support the processing and managing of changes for the School’s payroll accounts. S/he will work collaboratively and with a team of skilled professionals in a deadline driven environment, demonstrating precision and expertise to maximize efficiency and productivity.


  • Compile data and statistics for the calculation and disbursement of payroll.
  • Assure confidentiality and security of records and administration.
  • Monitor allocations of labor expenses and prepare payments associated with payroll.
  • Review timesheets and input changes affecting net wages such as exemptions, direct deposits, required and voluntary deductions, etc.
  • Perform general clerical duties including typing, filing, faxing, copying, relaying messages, and giving assistance as needed to provide quality customer service.
  • Ensure that payroll files are transmitted to the outside service provider in a timely fashion.
  • Monitor the provider’s performance and quality, following up directly when there are problems or discrepancies.  Ensure that the provider is accurately computing pay, interpreting the school’s policies and applying government regulations.
  • Ensure that applicable payroll data are reported to federal, state and local agencies as required.
  • Review quarterly tax reports, conduct general ledger reconciliation, and reconcile payroll accounts on monthly and yearly basis.
  • Administer taxes and other garnishments.
  • Prepare and create standard and ad-hoc reports.
  • Respond to inquiries from employees and management, performing the appropriate research and analysis needed to reconcile discrepancies.
  • In collaboration with HR, ensure that employee pay events (hires, terminations, benefits changes, overtime, benefit deductions, etc.) are captured in the payroll system for appropriate payout or deduction.
  • Manage the employee payroll direct deposit process.
  • Coordinate the calculation and distribution of annual W-2s.
  • Non-Payroll related data entry, cost analysis projects, program reviews and external reports as needed.
  • Preparation and delivery to bank of bank deposits.
  • Manage version control of pay system in coordination with payroll processor and IT.
  • Other duties as assigned.


  • Must possess strong PC skills, strong mathematical skills, detail oriented and proficiency in spreadsheets and/or payroll management software, i.e., ADP, PeopleSoft, SyncHR
  • Must have a strong understanding of labor laws (FLSA, etc.) and tax regulations (FICA, etc.) related to payroll administration. 
  • Must have strong verbal and written communication skills and the ability to handle sensitive and confidential situations and the ability to work under pressure.


  • High School diploma or equivalent is required.  Associate Degree or equivalent experience.
  • Payroll Certification desired.
  • Minimum one (1) year of accounting experience is required.
  • A minimum of three (3) years of payroll administration and payroll tax experience is required.
  • Government contract experience desired.
  • Ability to troubleshoot payroll software system issues.


  • Office located in the heart of DC with Metro access
  • On-site fitness center
  • Casual Friday
  • Medical, Dental and Vision
  • Tuition Assistance
  • Personal Development
  • Rooftop Terrace View
  • Heart of the DC Food Trucks
  • Easy access to museums and sporting venues
  • 401k
  • Transportation Benefit
  • Employee Assistant Program
  • Free Professional Development Courses at the Graduate School USA

Interested applicants must submit a resume and cover letter for consideration. Graduate School USA is an Equal Opportunity Employer.

Location: Staff in Washington, DC
Apply for this Position
Apply at: